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#7006 Event booking configuration

Parent Category:
DPCalendar
Category:
Booking system
Last Updated:
Allon Moritz, Tuesday, 21 November 2023 12:35
Created:
Wednesday, 29 May 2019 12:46
Hits:
4452

This feature is part of the DPCalendar Standard subscription.
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Introduction

The event author can define different settings like the capacity or discounts for the booking process. These ones will be described in more details in this article.

Capacity

The most important setting is the capacity. If this is set to 0 (zero) then bookings for the event are completely disabled. If it contains a number, then it means that there is a fixed amount of people who can attend the event. Is the field blank, then it means that there can be unlimited visitors attending the event.

The tickets booked value, defines the amount of people who already have booked tickets for the event. As soon as a ticket got an "Active" or "On Hold" state the value increments. It decrements if the state becomes different than "Active" or "On Hold". Additionally it allows the author to manually change the value if there are changes outside of the context of DPCalendar. more about the different booking states can be found in the Introduction article.

Event booking options capacity

Limits

The max tickets value defines how many tickets a visitor can book. This settings is also considered when a registered user or somebody with the same email address tries to book a second time. It is calculated across different bookings attempts.

The open and closing date field defines when the registration ends. They can be absolute dates like 2019-07-15 (must be an ISO 8601 format) or be relative to the event start date like "-3 days".

The closing cancel date field defines till when the attendee can cancel the booking. It can be an absolute date like 2019-07-15 (must be an ISO 8601 date) or relative to the event start date like "-3 days".

The book series button controls if the individual instances of the series can be booked or only the whole range. The price will then treated as summary for all events together.

Event booking options limits

Waiting list

The waiting list flag activates a waiting list for the event. This means when the capacity is exhausted of an event, then bookings will be added to the waiting list. Means they have the state waiting.

Event booking waiting list

Prices

The author of the event can define an unlimited list of prices. Every price has a value, label and description field. The price must be a two decimal float number like 5.05 or 122.10.

Event booking options prices

Discounts

Discounts are rule based and applied when a rule fits the condition. The event author can define unlimited rules where a percentage or fixed value is subtracted from the ticket price. The early bird discounts are applied when a certain date is not passed. Means you can define in the earlybird rule a relative or absolute date when the discount should be applied. On the other hand, in the user group discount rule you can define which user should get the discount.

Event booking options discounts

Options

Beside the tickets you can define unlimited options for the event, where the user can choose from. These options can be free or have a price which is added to the ticket price. For example add different dishes with prices. So the visitor can choose the tickets they want and the dishes for the event.

  • The price defines how much the attendee needs to pay.
  • The max amount defines how many of these option the attendee can buy.
  • The min amount defines how many of these option the attendee has to buy.
  • The label describes shortly what this option is for.
  • The description gives a more detailed information about that option.
Event booking options options

Payment providers

DPCalendar comes with different payment providers. If you want to use only a subset of them you can define them in the drop down. As default are all selected.

Event booking options providers

Terms article

The terms field allows the event author to pick an article which is treated as privacy statement of your web site. When the attendee wants to book his tickets, then she/he must confirm before the booking button is activated that they confirm to the privacy regulations of your web site.

Event booking options terms

User groups assignment

The user groups assignment field can be used to add attendees to different user groups after the booking is activated. This requires that the visitor is doing the booking as logged in user.

Event booking user groups assignment

Booking information

The free text booking information text is used for all kind of information around your booking process and is shown on the booking form page on the top.

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